Convert Excel to PDF
Upload an Excel workbook (.xlsx or .xls, up to 50 MB) and click Convert to PDF. The spreadsheet is converted on the PDFYork server with LibreOffice, following the page setup saved in the file. An account is required.
Before you start
- Where your file is processed
- On the PDFYork server. Your file is uploaded over HTTPS, processed, and stored temporarily for download. Stored copies are set to be deleted about 30 minutes after processing.
- Account
- Required. Sign in before using this tool, because it runs on our server.
- Cost
- Premium tool. Free accounts get 3 premium tasks per day. After that, each task uses 100 credits, deducted when you download the result.
Maximum upload size for this tool: 50 MB.
How to Use
Prepare the page setup
In Excel, set the print area, orientation and "Fit to" scaling if you want control over page breaks.
Sign in and upload
Sign in, then drop one .xlsx or .xls file onto the upload area.
Convert
Click Convert to PDF and wait while the server converts the workbook.
Check and download
Download the PDF and check that wide sheets were split across pages the way you expect.
Why spreadsheets need page setup
A spreadsheet has no fixed page size, so the converter uses the page setup stored in the workbook. If none is set, wide sheets are split into several pages and columns can end up on separate sheets of paper. Setting these in Excel before converting gives the most predictable PDF:
- Print area to include only the cells you want.
- Landscape orientation for wide tables.
- Fit All Columns on One Page to stop columns spilling onto extra pages.
- Print titles to repeat header rows on every page.
Hidden sheets, rows and columns are normally left out, just as they would be when printing. Charts are converted as they appear on the sheet.
How the conversion runs
Office documents are converted on the PDFYork server with LibreOffice, because a browser cannot lay out Office files accurately. Your file is uploaded over HTTPS, converted, and the PDF is stored temporarily so you can download it. Server copies are set to be removed about 30 minutes after processing. You need to be signed in to use server conversions.
Use Cases
Sending invoices and quotes
Share a spreadsheet-based invoice as a PDF that cannot be edited by accident.
Monthly reporting
Convert a finance or sales workbook into a PDF report for managers.
Timetables and rotas
Publish a schedule kept in Excel as a printable PDF.